SVMS School Site Council

 

1998-99 Scotts Valley Middle School

School Site Council

Christine Johnson -- Chairperson   Kathy McCord -- Vice-Chairperson   Linda Rugg -- Secretary	MEMBERS   Stephany Ashley Caroline Bombardieri Mable Coleman Debby Dodds Chris McGriff Kim Peyser Paul Sampson
MEETING DATES: September 24, 1998 October 29,19g8 November 19, 1998 December 17, 1998 January 21, 1999 Febraury 18, l999 March 18, 1999 April l5, 1999 May 20, 1999	MEETING TIMES: 3:15 pm (Third Thursday of Month)   MEETING LOCATION: Rm 4 - SVMS Computer Lab CALENDAR MINUTES

Scotts Valley Middle School

Site Council Minutes

November 30,1998	October 29, 1998
Thursday, December 17,1998

September	New members Budget review Committee formation State Testing Result Review
October	Budget completion
November	Mini-Grant application review
December	Committee work continues
January	Finalize Parent Survey Review School Site Plan
February
March
April
May	Develop Preliminary Budget for next year
June	Report to Board

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Scotts Valley Middle School - Site Council - Minutes of Meetings

October 29, 1998

 

Room 4 - 3 : 1 5 p.m. Adjourned: 4:49 p.m.

 

€ Present: Chris McGriff, Mable Coleman, Kathy McCord, Kim Peyser, Paul

Sampson, Lisa Nicholson, Christine Johnson, Caroline Bombardieri, Debby

Dodds, Stephany Ashely, Linda Rugg

1. Christine Johnson called the meeting t o order.

 

 

Il. Members introduced themselves and Christine gave further background on each member. By laws were distributed to members and put into binders.

 

 

I l l . Election of officers

 

 

Secretary - L.Rugg volunteered. C. McGriff moved, M.Coleman 2nd, all approved .

 

 

Chair - C. Johnson, K. McCord volunteered. Christine nominated Kathy, Debby Dodds 2nd. Kathy nominated Christine, Kim Peyser 2nd.

 

 

Secret ballots were passed out. Christine Johnson was elected.

 

 

Vice Chairman - Chris nominated Kathy McCord, Mable Coleman 2nd - vote was unanimous.

 

 

New officers: Chairman - Christine Johnson

Vi c e Chairman - Kathy McCord

Secretary - Linda Rugg

 

 

IV. Calendar - The commitee then agreed upon the selection of meeting dates for the remainder of the year. All are on Thursday afternoons starting at 3:15 and should last an hour.

 

 

Sept 24, Oct 29, Nov 19, Dec 17, 1998 Jan 21, Feb 18, April 15, May 20, 1999 Kim moved we accept these dates, Kathy 2nd the motion, all approved.

 

 

V. Title 1 - Chris reported we get $13,000 i n Title 1funds this year. These funds need to be used for student services - extended learning activities outside the normal school day. Eligibility is determined by

scores. If the students score below the 35% level, students qualify for services.

 

Chris recommends we use Site council to serve as the Title one committee . Kathy recommends we don't do that because the current parents here were elected by the parents at large. Clarification - this council will act as two different groups - Site council and Title one council for those decisions. Debby - clarification on target areas and target grade levels. Can Title one be resources as well as personnel? Yes, it can be both. The regulations specify that services need to be more than just support in the classroom .

 

Questions for S. Fong - please come to a meeting and then we can ask her for clarification.

 

Still need another method for identifying students besides Star 9 test scores.

 

Vl. IBMYP -International Baccalaureate Middle Years Program Report Lisa Nicholson Site council concerns - program requires significant financial support for us to consider.

 

 

Intro to the program - see handouts Integrated units across the curriculum - 3 per grade level being im plemented . Internationalism very important to the program, International standards, well rounded student. There are some changes we will be adding to the curriculum and program as we get closer to becoming and IBMYP school.

(Stephany Ashley had to leave at 4:00pm.)

Not just for elite kids but is for everyone. Staff needs more inservice to fully become fluent in IBMYP.

Continual staff inservice will be needed as the years go by. It is not a static program and changes as the years and innovations in education come to light.

 

Costs of the program were discussed in general.

 

Concerns about GATE funding used for the program - would like the District Office to support the program from general funds, too.

 

Gate students will benefit all through the program but especially as they earn their IBMYP certificates in 10th grade.

 

Vl I . Budget

Site council's mission i s t o t r y t o look at servicing the largest number of students and greatest areas of need. There are always more requests than there is money to provide for these requests.

 

Chris explained the carryover was intere~st on the supplemental grant over a number of years.

 

Christine determined that there is $21,456 more in requests than there are funds by reviewing previous requests, current requests and encumbered funds.

 

Question for Susan Fong - why do special ed requests for materials come to site council - can they be met through special ed department? They should be met that way.

 

Vlll - School Plan Committee (Postponed until next meeting)

 

 

IX - Parent Survey Committee (Action)

Volunteers- Kathy, Kim, Chris, Debby, Paul

 

Meeting Adjourned

 

Respectfully submitted,

Linda Rugg, Secretary

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Scotts Valley Middle School

Site Council Minutes

November 30,1998

I. Welcome The meeting was called to order at 3:20p.m.

 

Members present: Kim Peyser, Kathy McCord, Chris McGriff, Debby Dodds, Linda Rugg, Caroline Bombardieri, Paul Sampson, Mabel Coleman, Christine Johnson.

 

Il. Minutes from last meeting - postponed until next meeting

 

Ill. Budget

 

Chris had a report from S. Fong on special education requests. He says that they have not approached the district office with their requests.

 

Kathy passed out a grid she created to help organize the requests.

 

Caroline and Paul report on the technology requests. Core declined the $3600 for the computers and $400 for software/media. Donated equipment will fill needs for Seden's requests plus $300 for CDrom drives. More technology cuts were discussed and subtracted from our request total.

 

$23,866 is available for disbursement. Mini-grant requests total $26,272.00 plus the IBMYP request of $3,000 - 7,000 for a grand total of 33,272.00. We need to cut $10,000 in requests to meet the budget.

 

All areas were reviewed and discussed. Cuts were made in various departments where possible.

 

Meeting was adjourned at 5:00pm

 

Respectfully submitted by L. Rugg, Secretary

 

Attachment - budget allocation

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Scotts Valley Middle School

Site Council Minutes

Thursday, December 17,1998

 

I. We!come Members present: Christine Johnson, Kathy McCord, Caroline Bombardieri, Debby Dodds, Kim Peyser, Mable Coleman, Linda Rugg, Paul Sampson, Chris McGriff

 

The meeting was calleed to order at 3:21 by C. Johnson. Peyser moved, Dodds seconded to accept minutes as read.

 

Guests - Susan Meyer, Darshna Krosky

 

Il. Budget Review

 

The math on the original Site council request summary was not totally correct when we started so some cuts needed to be made. Special Ed requests and Resource requests were met in other ways so we were able to balance out the final result. Kathy McCord made a motion to accept budget as revised and was seconded by Debby Dodds. The motion was unanimously approved.

 

Ill. IBMYP Report

 

January 7 & 8, 1999 are approved as inservice days to meet with Mr. Robert Varnier from Quebec. These two minimum days will provide individual conferences with Mr. Varnier and specific departments as well as with the whole staff. February 4, 1999 is a parent informational meeting about IBMYP in the Multi-purpose room from 7:00 pm to 8:30 pm.

 

IV. Parent Survey Committee

Due to computer difficulty, the approval of the draft of the parent survey will be scheduled for the next site council meeting.

Staff at the middle school would like some specific questions on the conferences at the middle school level.

 

V. School Plan Committee

 

Chris directed us to the Title one plan to review. Chris, Christine and Kathy are on this committee, and when the council was asked for volunteers, Caroline volunteered to represent the staff as well as coordinating with the library and technology committees.

 

For a student to qualify for help under the title one program they have to have scored at the 35% and below in total reading and total math on the Star 9 test. Also the math assessment from SVMS with a score of 0, 1, 2, to figure out what population we need to target for the Title one plan. Another independant assessment in reading is required for qualification, which is as yet to be determined.

 

We will spend a substantial amount of time on this at a future meeting for further clarification.

 

Vl. Title I Plan

 

Susan Fong, special guest, from the District Office, attended the meeting to answer questions about the Title One program.

This program used to be Chapter one and is very variable. This is the first year the Middle School has had this program. It could disappear next year. Qualificatiion is based on the average poverty rate in the district. It is usually based on the results of the free and reduced lunch count. Usually SVUSD ends up with 2 of the 3 schools qualifying for the money. This program can be based on AFDC or the Free and reduced lunch program.

 

Caroline had to leave for the Basketball tournament at 4:00pm.

 

$60,000 total was provided to the district, $13,000 to the middle school. A piece of this will be used for summer school. Middle School offerings will be needed to be added to the summer school program since it qualified this year for the funding.

 

Classified personnell, staff development and materials will be a part of the budget in the Title One plan.

 

There needs to be a meeting with the parents of the students who qualify for the Title One program at least once a year.

 

The money is here, we just need a plan in place so that we can serve the students' needs.

 

Susan suggested we start with a narrow scope and then expand as we are able to do so.

 

After further discussion, the council realized we can take action on this today to get this program going.

 

There was a question on how the money is portioned out to the two schools and summer school. It is proportionate to the total student population, not the eligible population. Summer program is to continue services for those already being served, usually by invitation only by scores in reading and math.

 

Susan would like to add some math programs during the summer for middle school students in the lower percentiles.

 

A motion was made to accept the plan as submitted with revisions by K.Peyser and seconded by Kathy McCord. All approved.

 

 

€ Vll. Special Education

Susan Fong was asked to address the budget requests for Special education. All special ed teachers get $500.00 additional budget for specialized materials. How does the Site council know what should be funded by special ed funds and when should we supplement those classes? Susan replied that she and the principal should discuss such items before the site council needs to consider them.

 

There were questions on the School Site plan. Are there concerns with the issues of access and program, and is this the site council's responsibility? Are there areas of need in special education that should be met by site council, or are there issues of access due to limited support staff?

 

Social skills, behavioral skills, are more of a need. Study skills and organization are also critical needs. There is also a need for teacher inservice for special ed students in the mainstream.

 

Susan was asked what was ment by special ed encroachment. She stated that a district must meet the needs of special ed students whether there is special ed funding or not. Then these needs encroach on the general fund.

 

Mable Coleman left at 4:30.

 

Vlll. Other

 

Christine asked Kim to keep us up to date on what is going on at the elementary site councils so that we can coordinate and make sure we are working together.

 

Debby - can we have some kind of report to the parent group - Secretary should be giving a report to the parent news letter each month. This will be a summary of actions and not a copy of the minutes. Since this has not happened yet, the following was discussed and will be included in the next parent newsletter.

 

The parent survey out by January with the results expected by late February. School plan is ongoing and will incorporate the title one plan which is being created. Results of the budget disbursements.

 

Guest, Susan Meyer thanked us for the response to her previous letter and gave us another letter